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21 July, 2022

Bookkeeping Outsourcing Nitty Gritty You Need to Know

As a small business owner, you are wearing many hats and balancing numerous pressing tasks requiring , in some cases, immense amounts of time and energy. Your main responsibilities revolve around managing employees, paying expenses, keeping track of inventory, and ensuring excellent customer relations.

One area of the business operation that inevitably can prove nettlesome to many business owners is managing the accounting and bookkeeping functions. This points to the very credible option of outsourcing the bookkeeping duties.

If your goal as a business owner is to grow your company and create more efficient operations, then it may be time to explore the advantages of outsourcing bookkeeping services.

The Role of a Bookkeeper

Bookkeepers are trained to immerse themselves into the nitty gritty of your day-to-day financial transactions. Your bookkeeper will be responsible for maintaining records of all financial statements and transactions initiated by your business. They also oversee payroll and payroll taxes and send invoices, handle accounts payable and stay on top of overdue accounts.

If you do not have a first-rate bookkeeper supporting your business, then you put your company in peril of potentially losing large amounts of money, which can drain your resources and your profits.

7 Benefits of Outsourcing Bookkeeping Services

More often than not, a bookkeeping service is vital for a business’s growth and health. In essence, a third-party bookkeeper will be privy to important financial information such as payroll, tax documents, bank statements and your accounting software.

Your outsourced bookkeeping agency will generate financial reports and make sure all the ledgers are up to date. They will also track money funneled in and out of the company.

Here are the primary benefits of hiring an agency to handle your bookkeeping functions.

1)     Saves Your Business Money

You will find that outsourcing bookkeeping is cost-effective and will enable you as the business owner to save money.  A competent and experienced bookkeeper will identify overdue clients for your business, as well as point out where your company could reduce spending.  This paves the way for potentially increasing your profit margin.

Additionally, because you are not the bookkeeping company’s employer, you don’t have to be saddled with providing insurance, benefits or training.

2)     Reduces Errors

When you have contracted with an outsourced bookkeeping company, you stand a good chance of eliminating common financial errors. You will be well equipped to avoid serious errors in bookkeeping by having the advantage of bookkeeping done through a cloud-based automated system. This system enables you to view your records in real time, ensuring there is ample oversight.

3)     Makes Tax Season Easier

The tax season is the most stressful time of the year for most businesses.  But by outsourcing your bookkeeping services, it will make the tax season much more cohesive and smoother.  You will receive up-to-date reports on a monthly basis, and, as a result, you will have knowledge ahead of time of your tax liability so you can adequately prepare for this eventuality.

Your bookkeeper will assist with tax preparation, and they can also help your business navigate your tax returns.

4)     Frees Up More Time

Your outsourced bookkeeping services company will streamline the financial management process. It should be a much more efficient operation than if you relied on in-house bookkeeping.  You will find yourself with a lot more time devoted to running your business, which is the true role of your position as a business owner.

5)     Connects Your Business with a Robust, Centralized Cloud-Based Bookkeeping System

Long gone are the days of relying on pen and paper when it comes to bookkeeping.  Today’s bookkeeping process is streamlined and uses online portals to address all aspects of your bookkeeping functions.  The beauty of a cloud-based system is the ability for you and your outsourced bookkeeping company to have up to the minute access to your records at any time.

You enjoy cross-collaboration that is streamlined so you can immediately enter your expenses and/or your income. You are also able to instantly view financial reports that include the transactions you completed a moment before. 

6)     Sets Up Your Business for Making Smarter Decisions

Having a clear vision of all of your financial operations will inevitably enable you to make smarter and more informed decisions. Ill informed choices mighthave significant consequences for your company. With an outsourced bookkeeper on your side, you have greater control of the financial intelligence about your company. This sets you up to make wiser decisions that are in the best interest of your small business.

Also in your favor with an outsourced bookkeeper are virtual bookkeeping platforms. These softwares provide you with relevant information on how to allocate funds.  The financial reports you receive will assist you in analyzing when you can afford to hire more employees. You will also know what you are able to pay these new hires.

7)     Gives You Access to Detailed Financial Reports

You stand to benefit greatly from an outsourced bookkeeper when it comes to the extensive financial information that you will be privy to.  It’s easy to obtain financial reports offeringdetailed information about your business.  Profits and losses, balance sheets, and cash flow history data help you understand your financial situation and highlight areas of your business needing attention.

Virtual bookkeepers thoroughly record this type of information and  quick and easy to view. 

Contracting Out for a Bookkeeper Makes Sense for Your Small Business

The tangible benefits of hiring a professional are clear. The money spent to hire a bookkeeper will bring a substantial ROI in the form of cutting costs and realizing tax savings.

Your bookkeeper will be charged with maintaining your business’s finances with efficiency and accuracy. She will track revenue and monitor overhead, and all this will help your small business become more profitable.

Drilldown Solution Can Help Your Small Business Accounting Needs

Our accounting services are designed to reduce your administrative and bookkeeping burdens and provide you with valuable financial benchmarks for your business. This results in keeping you updated and informed.

Our seasoned, highly skilled full-service accounting team at Drilldown Solution will remove your financial pain points with bookkeeping to make managing your money easier. DrillDown Solution has the important tools you require to track expenses, oversee cash flow, and discover financial patterns to  effectively plan for the future of your business.

We have the expert team to help any small business thrive, even under the current inflationary circumstances. We accomplish this with a three-part system of patient-experience excellence, financial focused operations, and accountability.

Our goal at Drilldown Solution is to put your small business in the best financial position possible, utilizing proactive processes and personal care!

Note: The material and contents provided in this article are informative in nature only. It is not intended to be advice and you should not act specifically on the basis of this information alone. If expert assistance is required, professional advice should be obtained.

Ed Gabriel, CPA is President of DrillDown Solution and a graduate of Brigham Young University. His clients benefit from over 40 years of experience in maximizing profits, minimizing taxes and putting them in the best financial position possible.